How to Sync Outlook Contacts with iPhone?

If you have an Outlook account and you are an iPhone or iPod Touch user, you can easily sync your Outlook contacts with your iPhone or iPod Touch. However, to do this configuration, you will need to have Apple iTunes installed on your device. Once you meet all these requirements, you can configure your iPhone according to the items you wish to synchronize during the setup process. After you would be done with the initial configuration process, whenever you will connect your iPhone or iPod touch to your computer, the changes that would have made on your computer or device will get synchronized. To know how to sync Outlook contacts with iPhone, go through the information provided below.

Guide to Sync Outlook Contacts with iPhone

NOTE: Make sure that software on your computer and your iOS device is running with the latest version. Also, before you begin with the configuration process, it is best to take a backup of your Outlook account and your iOS device.

The first thing you will need to do to sync your Outlook contacts with iPhone is to export your Outlook data. Below you can find the steps to export your Outlook data for different versions of Outlook.

For Outlook 2016 and Outlook 2013

  1. Open Outlook program on your system and go to File > Open & Export > Import/Export.
  2. Next, in the Import and Export wizard, select Export to a File option and click on the Next button.
  3. Then, select the Outlook Data File (.pst) option under Create a file of type and click on the Next button.
  4. Now, you will need to select the folder to export in the Select the folder to export from: section. Doing so will only export the information in that selected folder.

NOTE: Make sure to select the checkbox next to Include subfolders option if you wish to make everything (Contacts, Calendar, and Inbox) in the account to get exported.

  • Then, click on the Next button and then click Browse option in the “Save exported file as” section to select the location to save the Outlook Data File (.pst). Enter a file name and then click on the OK to continue.

NOTE: If you would have used the export feature earlier, you will be shown the previous folder location and file name. So, enter a different file name and then click on the OK button.

  • In case you are exporting to an existing Outlook Data File (.pst), under the Options section, you will need to specify the action to be taken when exporting items that already exist in the file.
  • After that, click on the Finish button. This will make Outlook begin the exporting process right away unless a new Outlook Data File (.pst) is created or a password-protected file is used.
  • Once the exporting process gets completed and your Outlook data gets exported to the .pst file, you can save it to your OneDrive or a USB storage device, and then download it to a computer or other devices of your choice.

NOTE:

  • When creating an Outlook Data File (.pst), an optional password can help protect the file. For this, all you need to do is enter the password in the Password and Verify Password fields, and then click on the OK button. Similarly, type the password in the Outlook Data File Password dialog box, and then click on the OK button.
  • In case you are trying to export to an existing Outlook Data File (.pst) which is password-protected, type the password in the Outlook Data File Password dialog box and click OK button.

For Outlook 2010

  1. Launch Outlook and go to File > Options > Advanced option.
  2. Next, select the Export option under the Export section.
  3. Now, select Export to a file option and click on the Next button.
  4. Then, click Outlook Data File (.pst) option and click on the Next button.
  5. Next, you will need to select the folder to export under “Select the folder to export from section. This will only export the information of the selected folder.
  6. Make sure to select the checkbox next to Include subfolders if you wish to export everything (Contacts, Calendar, and Inbox) in the account. Then click on the Next button.
  7. You will then need to select the Browse option to select the location for saving the Outlook Data File (.pst). Enter a suitable name for the file and click OK to continue.

NOTE: If you have used the expert feature earlier as well, you will see the previous folder location and file name on the screen. Make sure to change the name of the file if you wish to create a new file instead of using the existing file.

  • In case you are exporting to an existing Outlook Data (.pst), under the Options section, you will need to specify the action to be taken when exporting items which already present in the file.
  • After that, click on the Finish button.
  •  The export process will begin right away unless a new Outlook Data File (.pst) is created or the export is being done to an existing file which is password protected.

NOTE:

  • An optional password can help protect the file when creating a new Outlook Data File (.pst). If you see the Create Outlook Data File dialog box on your screen, enter the password in the Password and Verify Password boxes, and then click on the OK button. Enter the password in the Outlook Data File Password box, and click on the OK button.
  • If you are looking to export an existing Outlook Data File (.pst) file which is password protected, you will need to enter the password in the Outlook Data File Password box and click on the OK button.

As you now have your Outlook Data in a .pst file, you can save it to OneDrive or USB storage device and then download it to another computer or other devices of your preference.

For Outlook 2007

  1. In your Outlook 2007, click File option and select Import and Export option.
  2. In the Choose an action to perform section, you will need to select Export to a file option and click on the Next button.
  3. Next, click Personal File Folder (.pst) option, click Next, and then select the folder to export. Information in that folder will be only exported.
  4. Make sure to select the checkbox next to Include subfolders option if you want to export everything (Contacts, Calendar, and Inbox) in the account. Then, select the Next button.
  5. Then, click on the Browse option to select the location for saving the Outlook Data File (.pst). Enter a file name and click on the OK button to continue.

NOTE: If you have used the export feature earlier as well, you will see the file name and location of the previous folder on your screen. If you wish to create a new file in place of using the existing file, make sure that you change the file name.

  • In case you are looking to export an existing Outlook Data File (.pst), under the Options section, you will need to specify the action to be taken when exporting items which are already existing in the file. After that, click on the Finish button.
  • The exporting process will begin right away unless you are creating a new Outlook Data File (.pst) or exporting is being done to an existing file that is password protected. In such a case, a “Create Microsoft Personal Folders” dialog box will appear on your screen. Select the OK button if you do not wish to protect your file with a password.

NOTE:

  • If you wish to protect your .pst file with a password, enter the password in the provided fields and click OK. Enter the password in the Outlook Data File Password box, and then click OK.
  • If you are exporting to an existing Personal File Folder (.pst) which is protected with a password, enter the password in the Outlook Data File Password box and click OK.

Synchronizing Outlook Data File (.pst ) With iPhone

Once you are done exporting the .pst file, you can sync it with your iPhone and other iOS devices by following these steps:

  1. To begin with, connect your iPhone or iPod Touch to your computer using the cable that came with your device or by placing your iPhone or iPod Touch in the Apple Universal Dock. iTunes will open automatically when you connect your iPhone to the computer.
  2.  In your iTunes programs, go to the source list, under Devices, you will need to click the entry for your iPhone or iPod Touch.
  3. Next, click on the Info tab and select the “Sync contact from” option under Contacts. Then, click on the Outlook option.
  4. Then, you will need to do one of the following:
  5. To synchronize all contacts, select the All contacts option.
  6. To limit the contacts which are synchronized, click on the “Selected groups” option, and then click on the groups you wish to synchronize.

NOTE: If you wish to select multiple groups, you will need to press the Ctrl key on your keyboard and select each group name.

  • After that click on the Apply button and you are done.

NOTE: In case you are using a Microsoft Exchange Server account and have over 500 contacts, all contacts might not get synchronize unless you use the Cached Exchange Mode.

So, these are the steps that you will need to follow to sync your Outlook contacts with iPhone.

Updated: May 28, 2020 — 4:51 am

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